Rationalise duplicated information!

To get rid of duplicated information, you need to remove the need to enter it more than once.  When you rationalise duplicated information and remove the need for double entry you help to improve the accuracy and consistency of the data you hold..

A multiplicity of uncoordinated databases can waste staff time, limiting your productivity and flexibility as a business.

You’ll be able to relate to the following…

Problem Symptoms

Symptoms such as…

  • Repetitive time-consuming data entry.
  • Searching and extracting data is repetitive.
  • Reporting is a tedious effort.
  • Lacking the ‘big picture’ with fragmented or disjointed data.
  • Frequent massaging of data to make it consistent and useable.

What you would need

You can find a whole new level of synergy, efficiency, and productivity by integrating databases into a seamless information system that:

  • Can talk to your existing databases, or get them talking to each other, or replaces them.
  • ‘Thinks like you’ – vs standard systems that you have to fit into.
  • Is flexible and scalable to adapt with business growth and changes.
  • Only requires you to enter data once – and pull it out for multiple reporting needs.
  • Guides and ‘constrains’ staff to enter data correctly to prevent errors – idiot proof.
  • Gives visibility of your whole operation – the big picture.
Two co-workers sharing information on a whiteboard

If you want to achieve it

“Think efficiency, effectiveness, and workflow.”

  • Gather together all your paperwork.
  • Assess what is being done and why.
  • Identify data sources.
  • Look for duplicated information.
  • Remove or consolidate duplicated information.
  • Model a solution to fit your workflow.
  • Design the screen layouts you need to make it work.
  • Write the appropriate computer code and build the solution.
  • Populate databases with data.
  • Cutover to new features.
  • Monitor changes and support users through transition.